DEFINITION: Policy sheets are written statements concerning Diamondhead Men’s Golf Association Board policies and procedures which supplement Board by-laws and are compiled and interpret decisions made by previous boards. The policy sheet is in accord with and subordinate to the Board by-laws.
BOARD POLICIES
1. DMGA members who are 80 years of age of older are not required to pay the annual membership dues (these members must be 80 years of age by January 1 in the year they become exempt). These members over age 80 will submit required information (birth, month and year) on their member application form.
2. DMGA annual dues: These dues are payable to the DMGA (by check only in the Golf Pro Shop) by January 1st of each year. Any member not paying dues and fees by January 31st will have their name removed from the membership role until dues are paid. Starting on the first play day following January 31, members who have not paid or cannot pay that day will not be allowed to play. Members not paying dues by January 31st will be assessed a $5.00 late fee.
3. Play from selected tees: Members have the option of playing from any tee. Members may elect to play from the Red or Gold Tees on a trial basis one time and return to the White Tees. If a member chooses to go to the Red or Gold Tees a second time he will be expected to play from this tee position on a permanent basis. White, gold and red are the only tees that a DMGA member can use.
4. Check-in time: All players must check in at least 30 minutes prior to playing time for all tournaments.
5. Inclement weather delays: In the event of inclement weather, all players are expected to return to the Club House and await decision of Tournament Director. If a member chooses not to do so the foursome, in which, he is playing will be disqualified for participation in the team category (remaining members of the foursome will be allowed to participate in the individual category).
6. Credits for special accomplishments: Members making a hole-in-one or eagle in a DMGA sponsored tournament will be given a cash prize: Hole-in-one $100; eagle $50. All DMGA members who make a hole-in-one on either of the Diamondhead courses at any time, and officially witnessed, will be awarded a trophy by the DMGA.
BY LAWS
ARTICLE I – NAME
The name of this organization is the Diamondhead Men’s Golf Association, Inc., hereafter referred to in these by-laws as the Association.
ARTICLE II – PURPOSE AND AUTHORITY
Section 1 – Purpose. To provide pleasure, recreation and social relationships among the members of the Association.
Section 2 – Authority. The Association, in order to carry out it’s purposes, has the power and authority to receive and collect initiation fees and dues, accept gifts and contributions, and generally do any and all other acts and things and exercise any and all rights and powers necessary to carry out the purposes of the Association. All income or increases from whatever source derived shall be used exclusively to promote the purposes for which the Association is organized. Upon dissolution, all assets will be returned to the members with each receiving an equal share.
ARTICLE III – MEMBERSHIP AND DUES
Section 1 – Membership Year. The membership year shall be on a calendar year basis, January 1st December 31st
Section 2 – Membership. The membership of the Association shall consist of male golfers who are at least seventeen (17) years of age, and their unmarried male dependents who are not younger than the age of seventeen (17), not older than the age of twenty-one (21), and who are living in the same domicile as their parent or guardian, or who are attending a college or university in resident status. Additionally, the Diamondhead Golf Professional, the Golf Course Superintendent, and their eligible male dependents as described above, are also eligible for membership. Residence in the State of Mississippi is not a requirement.
Section 3 – Dues. Dues shall be established by the Board of Directors annually, and shall become due upon entry into the Association and on January 1st of each year. Initial dues for new Property Owner Association (POA) members joining the Association on or after July 1st of an membership year shall be one half of the annual dues, which will cover the membership through December 31st of the year.
ARTICLE IV – PLACE OF BUSINESS
The principal office of the Association in the State of Mississippi shall be located at the Diamondhead Golf Shop. The Association may have such other officers, either within the State of Mississippi, or without, as the Board of Directors may designate or as the business of the Association may require from time to time.
ARTICLE V – OFFICERS AND DUTIES
Section 1 – Number. The officers of the Association shall be a President, Vice-President and a Secretary/Treasurer, each of whom shall be elected by the membership. Such other officers and assistants as may be deemed necessary may be elected or appointed by the Board of Directors.
Section 2 – Vacancies. A vacancy in any office because of death, resignation, disqualification or otherwise, may be filled by the Board of Directors for the unexpired portion of the term.
Section 3 – Duties.
a. President. The President shall be the principal executive officer of the Association and shall in general supervise and control all of the business and affairs of the Association. He may sign, with the Secretary or any other proper officer of the Association thereunto authorized by the Board of Directors, certificates, or other instruments which the Board of Directors has authorized to be executed.
b. Vice-President. In the absence of the President or in the event of his death, or inability or refusal to act, the Vice-President shall perform the duties of the President and when so acting, shall have all the powers of and be subject to all the restrictions upon the President.
c. Secretary/Treasurer. The Secretary/Treasurer shall keep the minutes of the membership meetings and those of the Board of Directors; give all notices required by these by-laws; be custodian of the corporate records; shall have charge and custody of and be responsible for all funds and securities of the Association, receive and give receipts for all monies due and payable to the Association, deposit all such monies in the name of the Association in such banks, trust companies, or other depositories as shall be selected by the Board of Directors; and in general, perform all the duties incident to the office of Secretary/Treasurer, and such other duties as from time to time may be assigned to him by the President or by the Board of Directors.
d. Assistants. Any assistants shall have such powers and duties as the Boards of Directors may direct, and their term of office shall be that fixed by the Board of Directors.
ARTICLE IV – BOARD OF DIRECTORS
Section 1 – General Powers. The business and affairs of the Association shall be managed by its Board of Directors, which shall consist of the President, Vice-President, Secretary/Treasurer, three Directors, and the immediate Past President. The three directors shall be elected by the general membership at the same time and place as the election of the Association’s officers.
Section 2 – Number and Tenure. The number of directors of the Association shall be seven. Each officer and director shall hold office from January 1st until December 31st of the same year, and until his successor shall have been elected and qualified.
Section 3 – Annual Meeting. A regular meeting of the Board of Directors shall be held without other notice than these by-laws, immediately after, and at the same place as the annual meeting of the membership. The Board of Directors may provide by resolution, the time and place, either within or without the State of Mississippi for the holding of addition regular meetings without other notice than such resolution.
Section 4 – Special Meeting. Special meetings of the Board of Directors may be called by or at the request of the President or any member of the Board of Directors. The person or persons authorized to call special meetings of the Board Directors may fix any place, either within or without the State of Mississippi as the place for holding any special meeting of the Board of Directors called by them.
Section 5 – Quorum. A majority of the number of Directors fixed by Section 2 of this Article, shall constitute a quorum for the transaction of business at the meeting of the Board of Directors, but if less than such a majority is present at the meeting, a majority of the directors present may adjourn the meeting from time to time without further notice.
Section 6 – Manner of Acting. The act of the majority of the directors present at a meeting at a meeting at which a quorum is present shall be the act of the Board of Directors.
Section 7 – Vacancies. Any vacancy occurring in the Board of Directors may be filled by the affirmative vote of a majority of the remaining directors though less that a quorum of the Board of Directors. A director elected t fill a vacancy shall be elected for the unexpired term of his predecessor in office.
ARTICLE VII – MEMBERSHIP MEETINGS
Section 1 – Annual Meeting. The annual meeting of the membership to elect officers and directors shall be held during the Month of December in each year, at such time and place as the Board of Directors may direct. If the day fixed for the meeting is a legal holiday, the meeting shall be held on the next succeeding day. If the election of officers and directors shall not be held on the day designated herein, or at any adjournment thereof, the Board of Directors shall cause the election to be held at a special meeting of the membership as soon thereafter as conveniently may be.
Section 2 – Special Meeting. Special meeting of the membership for any purpose or purposes may be called by the President or by the Board of Directors.
Section 3 – Quorum. Fifteen percent of the membership in good standing, represented in person or by proxy, shall constitute a quorum at a meeting of the membership. If less than fifteen percent of the membership, either in person or by proxy, are represented at a meeting, a majority of the member in person or by proxy may adjourn the from time to time without further notice. At such adjourned meeting at which a quorum shall be present or represented, any business may be transacted which might have been transacted at the meeting as originally notified. The membership present in person or by proxy at a duly organized meeting may to continue transact business until adjournment notwithstanding the withdrawal of enough members in person or by proxy to leave less than a quorum.
Section 4 – Proxies. At all meetings of the membership, a member may vote by proxy executed in writing by the member or by his duly authorized attorney-in-fact.
ARTICLE VIII – NOTICES
Notice of regular or special meetings shall be posted on the bulletin board in the Country Club two weeks prior to the meeting.
ARTICLE IX – NOMINATIONS COMMITTEE
A nominations committee will be appointed by the Board of Directors in October of each year. The committee will consist of three members, and where possible, will be the outgoing and past presidents of the Association. Otherwise, they will be appointed from the general membership, excluding members of the Board of Directors. The committee will be asked to submit the nominations of members that they consider best qualified for DMGA officer and director positions not later than November 30th of each year. It is desirable that at least two individuals be nominated for each office and directorship. Any member who wants to run for a board position, but is not included on the nominations committee list, may have their name added to the ballot by floor nomination on election day.
ARTICLE X – AMENDMENTS
These by-laws may be repealed and new by-laws may be adopted by the membership at any regular or special meeting of the membership. Such action requires a two week advanced notification to the membership by posting notice on the bulletin board of the Country Club. These by-laws may be amended with the unanimous vote of the Board of Directors.
Original by-laws adopted by a vote of the General Membership on April 29, 1987.
Amendments:
ARTICLE III – MEMBERSHIP AND DUES, Section 2 – Membership, adopted by a vote of the General Membership on September 30, 1987.
ARTICLE X – AMENDMENTS (last sentence), adopted by a vote of General Membership on June 3, 1998.
ARTICLE III, Section 3 – Dues; ARTICLE VIII – NOTICES; AND ATRICLE X – AMENDMENTS, changes approved by a unanimous vote of Board of Directors on February 2, 2000.
ARTICLE IX – NOMINATIONS COMMITTEE – AMENDMENTS, Changes approved by a unanimous of the Board of Directors on December 12, 2005.